Position Overview

The Financial Controller is responsible for maintaining the accuracy, organization, and integrity of the school’s financial systems. This position manages bookkeeping, payroll processing, tuition accounts, reconciliations, financial records, and regular reporting.

This is a part-time, approximately 16–24 hours per week, position, mostly remote with compensation of $2,200 a month

The Financial Controller reports directly to the Head of School and works closely with the Operations Manager, Board Treasurer, Finance Committee, and external CPA.

Financial Responsibilities

• Maintain accurate financial records in QuickBooks

• Enter and categorize income, expenses, donations, payments, refunds, and other transactions

• Process invoices, reimbursements, credit card expenses, and approved operational purchases

• Maintain organized records of receipts, contracts, invoices, deposits, and supporting documentation

• Complete monthly bank and credit card reconciliations

• Identify and report discrepancies to the Head of School

• Assist with preparation and maintenance of the annual budget

• Prepare regular financial reports for the Head of School, Treasurer, Finance Committee, and Board

• Support year-end closing, audits, tax filings, accreditation reporting, and other financial reviews

• Maintain confidentiality regarding employee, family, and school financial information

Tuition and Accounts Receivable

• Manage tuition billing and family accounts through TADS

• Record payments, fees, credits, tuition assistance, staff remission, deposits, and refunds

• Monitor outstanding balances and follow up according to school policy

• Communicate with families regarding billing and account questions

• Process Georgia GOAL scholarship awards, maintain required documentation, and ensure funds are accurately applied to student accounts

• Collaborate with the Head of School and Financial Aid Committee in preparing financial aid information and implementing approved tuition assistance determinations

• Coordinate with the Operations Manager and Head of School regarding withdrawals, payment arrangements, contract adjustments, and account changes

• Ensure all changes to family accounts are properly approved and documented

Payroll and Employee Financial Records

• Process payroll through Paychex

• Enter approved compensation changes, stipends, reimbursements, deductions, and other payroll information

• Track employee hours and paid time off

• Review payroll records for accuracy and report discrepancies before payroll is finalized

• Support onboarding and offboarding related to payroll, tax forms, benefits, and employee financial records

• Assist with workers’ compensation audits and payroll-related reporting

• Follow the school’s required separation-of-duties procedures for payroll processing and approval

Financial Operations and Compliance

• Maintain organized financial, insurance, vendor, and compliance records

• Assist with DECAL, GAC, insurance, workers’ compensation, and other financial or regulatory documentation

• Coordinate with vendors and service providers regarding invoices, payments, contracts, and account records

• Track recurring financial deadlines and required filings

• Support financial planning and analysis as requested by the Head of School

• Attend Finance Committee or Board meetings when financial reporting is needed

• Provide limited operational support when directly related to financial systems, purchasing, records, or compliance

Decision-Making and Accountability

• Contracts, compensation changes, refunds, account adjustments, major purchases, and financial commitments must be approved according to school policy

• The Financial Controller may not independently establish compensation, alter contracts, change insurance brokers or coverage, open or close financial accounts, or commit the school to unapproved expenses

• Direction regarding payroll, contracts, financial systems, and school operations comes through the Head of School or a supervisor designated by the Head of School

• The position collaborates with the Treasurer and Finance Committee for financial reporting and oversight

• Financial irregularities, unauthorized activity, or significant errors must be reported promptly to the Head of School

Qualifications

• Experience in bookkeeping, accounting, payroll, nonprofit finance, or school financial operations

• Proficiency with QuickBooks and Excel or Google Sheets

• Familiarity with generally accepted accounting principles

• Strong attention to detail and accuracy

• Excellent organization and time management

• Ability to manage recurring deadlines and multiple financial responsibilities

• Strong written and verbal communication skills

• Sound judgment and discretion with confidential information

• Ability to work independently while following established approval procedures

• Familiarity with Paychex, TADS, nonprofit accounting, or independent-school finance is preferred

• Willingness to learn and speak accurately about The Garden School’s Waldorf-inspired approach

• Completion of all required background checks and employment documentation

Scheduling Expectations

• Approximately 16–24 hours per week

• Work is primarily remote, with 2 - 3 hours of in-person time on campus each week

• Some attendance at Finance Committee, Board, or administrative meetings may be required

• Additional hours may occasionally be needed during payroll deadlines, budget preparation, audits, year-end closing, or enrollment cycles

The Garden School of Marietta is seeking an organized, personable, and mission-aligned Development & Admissions Coordinator to help grow the school’s external development efforts while supporting the systems and processes behind admissions.

This part-time role works closely with the Head of School and supports two important areas of school life: building relationships and resources that strengthen the school’s long-term sustainability, and helping manage the administrative side of the admissions process.

The ideal candidate is highly organized, an excellent communicator and writer, comfortable with outreach and follow-through, and able to manage multiple projects and systems with accuracy. While this is not primarily a marketing position, the role will include some communications and promotional work in support of admissions and development.

Responsibilities may include:

Development & External Relations

• Identifying and researching prospective donors, foundations, sponsors, and community partners

• Conducting outreach and helping cultivate relationships with individuals and organizations that may support the school

• Supporting efforts to secure major gifts and significant philanthropic contributions

• Helping lead capital campaigns, including prospect development, donor outreach, campaign communications, tracking, and follow-up

• Planning and supporting smaller fundraising campaigns and giving initiatives throughout the year

• Researching grant opportunities and writing grant proposals

• Tracking grant deadlines, submissions, and reporting requirements

• Supporting sponsorship outreach for school programs, events, and initiatives

• Assisting with donor communications, follow-up, and stewardship

• Supporting Georgia GOAL outreach and participation

• Helping build relationships with current families, alumni families, grandparents, local businesses, foundations, and community partners

• Maintaining organized development records and prospect lists

Admissions Support

• Responding to admissions inquiries and providing timely follow-up to prospective families

• Managing admissions email communication and routine correspondence

• Creating and managing admissions campaigns and workflows in Ravenna

• Maintaining admissions calendars, appointments, deadlines, and follow-up schedules

• Tracking inquiries, applications, enrollment data, and admissions metrics

• Maintaining accurate admissions records and documentation

• Preparing information and materials for tours, visits, and admissions events

• Supporting the Head of School and admissions team with scheduling and coordination

• Helping ensure prospective families move smoothly through each stage of the admissions process

• Assisting with enrollment and re-enrollment administrative tasks

Communications & Administrative Support

• Creating admissions and development communications, flyers, brochures, and other materials

• Making routine updates to the school website

• Supporting email campaigns and occasional social media related to admissions or development

• Assisting with newsletters and family communications as needed

• Supporting school events and special projects

• Assisting with general administrative needs related to admissions and development

We’re looking for someone who is:

• An excellent written and verbal communicator

• Highly organized and detail-oriented

• Comfortable managing calendars, databases, workflows, and multiple deadlines

• Confident initiating outreach and following up with prospective supporters

• A strong writer with the ability to develop persuasive grant and fundraising materials

• Comfortable helping plan and execute both major and smaller-scale fundraising campaigns

• Comfortable learning and working within admissions and development software

• Experienced with or willing to learn Ravenna, Google Workspace, Canva, and website platforms

• Able to track data accurately and use it to support admissions and development goals

• Comfortable working independently while collaborating closely with school leadership

• Discreet and professional when handling confidential family, donor, and school information

• Resourceful, collaborative, and self-motivated

• Genuinely interested in the mission, values, and educational approach of The Garden School

Part-Time: Approximately 20–25 hours per week
Compensation: Starting at $25/hour

Interested candidates should email a biographical statement and resume to Colleagueship@thegardenmarietta.org.

All offers of employment at The Garden School of Marietta are contingent upon the successful completion of a background check.

We are always looking for candidates to join our substitute teacher list! If you are interested in joining our substitute list, please fill out this application and attach to an email along with your resume to colleagueship@thegardenmarietta.org: ATTN: Employment Application.